Question 1

How do I book a private Sapa tour?

Accepted Answer

Message us via [Contact](/contact) (WhatsApp) with your dates, group size and preferred tour — or read [How to Book a Sapa Guide](/stories/how-to-book-a-sapa-guide) first. First-time valley walkers: default recommendation is the [Easy Muong Hoa Valley Trek](/sapa-trekking-tours/easy-sapa-trek). Sending an enquiry does not confirm the tour until availability and payment are agreed.

Question 2

What is the minimum group size?

Accepted Answer

Every tour is private for your party only. Published catalogue prices assume a minimum of two paying travellers unless a separate solo quotation is agreed in writing. Full process: [How to Book a Sapa Guide](/stories/how-to-book-a-sapa-guide).

Question 3

When is my booking confirmed?

Accepted Answer

Your tour is confirmed once availability is agreed, payment terms are accepted and any required deposit or full payment is received according to the schedule on your confirmation message from Sapa Local Guides (consumer brand) on behalf of Hanoi Travel Mate Co., Ltd.

Question 4

How do I pay for my tour?

Accepted Answer

Payment recipient: Hanoi Travel Mate Co., Ltd. Accepted online method: PayPal. Deposit: 30% to reserve the tour. Remaining balance due 7 days before departure. Bookings within 7 days of departure require full payment when the tour is confirmed.

Question 5

What is your cancellation policy?

Accepted Answer

7+ days before departure: 100% refund excluding non-refundable payment-processing fees. From 72 hours to less than 7 days: 50% refund excluding non-refundable fees. Less than 72 hours or no-show: no refund. Times are calculated from scheduled departure in Vietnam local time.

Question 6

Can I book as a solo traveller?

Accepted Answer

Solo travellers are welcome to enquire via [Contact](/contact). Because all tours are private and priced for a minimum of two paying travellers, a solo booking is charged at the two-traveller minimum unless a separate quotation is agreed. Solo options: [Book solo traveller tour](/sapa-tours/solo-traveller-tours).

Question 7

Where do we meet the guide?

Accepted Answer

Catalogue valley treks typically meet around 08:30 at [Sapa Stone Church](/destinations/sapa-stone-church) on Fan Si Pan Road unless your product page says otherwise — confirm in your WhatsApp thread. Step-by-step booking: [How to Book a Sapa Guide](/stories/how-to-book-a-sapa-guide).

Question 8

How quickly will you reply to my enquiry?

Accepted Answer

We normally respond within 12 hours on WhatsApp via [Contact](/contact). For urgent questions about a confirmed tour, +84 971 986 466 is our enquiry and operational WhatsApp line.

Sapa Tour Booking Questions

Related Guides

Relevant Tours

Easy Muong Hoa Valley Trek

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